How to choose a stock view and ranking window

Everything on Store › Inventory starts with two controls: which view you are in, and what stretch of sales history it is judging speed against. Get those right and the rest of the page answers itself. See What is the inventory dashboard? for what the figures mean.

What does each view answer?

Alerts

• Oversold: items sitting below zero available. You have sold them and do not have them.

Low stock

• Top 100 by units: the fastest movers that are running low, ranked by how many you sell. The default, and the right one for most reorder work.
• Top 100 by revenue: the same idea ranked by money rather than units, which surfaces expensive items that sell slowly.
• At risk now: everything oversold, critical or low, together.
• Reorder now: what needs ordering, reduced to that question.
• Everything low: the full low list rather than a top hundred.

Catalog

• All stock: everything, for when you want to look something up rather than be told what matters.
• Dead stock: items still holding stock that have not sold within the idle window, ranked by the cash they tie up.

Which one should you actually use?

Top 100 by units for the weekly reorder. Oversold when a customer complaint suggests something is wrong. Dead stock at the end of a season.

Reorder now is the one to use when you are writing the order rather than deciding what to order, because it has already made the decision.

What is the ranking window for?

It sets how far back Tideswell looks to judge how fast something sells: Last 30, 90 or 365 days, All-time, or a custom start and end.

This is the most consequential control on the page and the one most people leave alone.

Thirty days reacts fast, which is what you want in a normal trading month. It is also dangerous straight after a promotion, because it reads a spike as the new normal and suggests you buy for it.

A year smooths seasonality out. For a seasonal brand that is often wrong in the other direction: golf apparel in January does not sell like golf apparel in June, and a 365-day average splits the difference between them.

The practical habit is 90 days for ordinary reordering, and a custom range covering the same weeks last year when you are buying for a season.

What is the idle window on Dead stock?

A separate control, and it means something different: no sale in 30, 60, 90 or 180 days.

Ninety days is the usual starting point. Thirty catches things that are merely between restocks, and 180 catches only the genuinely stranded.

How do you narrow a view?

Search by product name or SKU, and filter by category and by vendor. Clear a filter by clicking its chip.

Filtering to one vendor is how you prepare a single supplier's order, and the vendor filter is what links this screen to How to write a purchase order.

Reorder now carries no category or vendor data, so on that view the search box is what narrows it.

What does "Show keep-selling items" do?

Reveals items that are deliberately allowed to sell past zero, with a count of how many are hidden while the toggle is off.

Keep-selling is a Shopify setting for made-to-order or drop-shipped goods. Those items sit below zero on purpose, so they are hidden by default: they would otherwise fill an alerts list with things that are working exactly as intended.

Turn it on when you are auditing rather than reordering.

How many rows does a view cover?

Each view covers as much as its question needs: the ranked views cover the top hundred, All stock up to five hundred, Everything low up to three hundred, Dead stock the top hundred by cash, and Oversold up to two hundred.

When a list is longer than its view covers, the screen says so rather than quietly stopping. Read that note, and narrow with a filter if you need what is past the edge.

Can you save your own view?

Yes, as a list of specific products you want to watch together. That is How to filter and save a list of products to watch.