--- title: How to work a list, a board and a calendar url: https://tideswell.xyz/docs/tasks/board-and-calendar description: The same tasks in three shapes. Lists group by status, boards move work along, calendars show the month ahead. --- > Documentation index: fetch https://tideswell.xyz/llms.txt to discover every page before exploring further. # How to work a list, a board and a calendar A department and a project each show their tasks as a **List**, a **Board** or a **Calendar**, switched with the pill tabs at the top. It is one set of tasks in three shapes rather than three places work can hide. There is also a workspace-wide board and calendar, reached from . ## When do you want each one? [#when-do-you-want-each-one] * **List** to read and to act in bulk. It is the only view with checkboxes, so a batch job starts here. See . * **Board** to move work along. Dragging a card is the fastest way to change a status. * **Calendar** to see the month, including milestones and campaign markers that are not tasks at all. ## How does the list view work? [#how-does-the-list-view-work] Tasks are grouped by status, each group carrying a count, with a collapsed **Done (N)** section at the foot so finished work is present without being in the way. The **+** on a group header adds a task straight into that status, with the department already filled in. Sub-tasks nest one level under their parent when the parent is in the same list. When it is not, they read as ordinary rows. ## How does the board work? [#how-does-the-board-work] One column per status, in order: **Backlog**, **To do**, **In progress**, **Done**. Drag a card between columns to change its status, and drop it where you want it inside a column. Each card shows its priority glyph, a **Waiting on N** badge if it is blocked, a sub-task count, its due date and the assignee's avatar. Add a task straight into a column with the **+** on its header or **Add task** at its foot. The new task takes that column's status and you pick the department in the dialog. Only top-level tasks appear as cards. Sub-tasks stay on their parent, which keeps a column readable when a job has eight steps. Dragging a blocked card asks for confirmation, with **Move anyway** available. See . If a card snaps back to where it started, that is a rights answer rather than a glitch: the move was refused because you cannot edit tasks in that task's department, and the message says so. ## How does the calendar work? [#how-does-the-calendar-work] A month grid of every task that has a due date, with **‹ Prev** and **Next ›** to move between months. The chips in the header filter to one department, or back to **All**. The colour down the left edge of each chip is its priority: red for urgent, amber for high, blue for medium, grey for low. Two things on the grid are not tasks. A violet flag is a milestone and a blue megaphone is a campaign target date, both shown on their own date. Those come from . Busy days show three chips and then **+N more**. Switch to a list or filter to one department when a day is fuller than that. A task without a due date is not on the calendar. Giving it one, from the panel, puts it there. ## Where is the whole-workspace view? [#where-is-the-whole-workspace-view] The Tasks home header takes you to a board covering every task in the business, and **Tasks views** in the sidebar holds **Calendar** alongside **Roadmap** and **Urgent**. The workspace board is a good morning scan. For filtered work, a department or a project board is the better screen, because those carry the cycle and department filters. For projects, campaigns and milestones on a timeline rather than a grid, use the roadmap, covered in . ## How much does a list load at once? [#how-much-does-a-list-load-at-once] Up to 500 tasks in one go, newest first. That is above the point where reading a list stops being how anybody finds anything. When you are hunting rather than reading, filter first. A department, a project or a cycle narrows the set before you start scrolling.